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vinfox-cave: Introduction

This page tells you the essential things worth knowing for a vinfox-cave user.
Before you can fully use vinfox-cave, you must register yourself, i.e. create your personal vinfox-cave account. Registration is free. The minimum data you must provide is the following:
  • A self-chosen user name which must be unique, i.e. no user with this name must already exist.
  • A self-chosen password which authenticates you. Keeping it secret prevents other people from accessing or modifying your data.
  • An e-mail address you have access to. Via this address you can regain access to your data in vinfox-cave in case you forgot your password, and we can send you our newsletter and important messages about vinfox-cave - unless you opt for not receiving any e-mails from us.
    The e-mail address will be verified by sending a link to activate your account to this address. If you do not get such a message after registering, please send a corresponding message from this address to support@vinfox.com.
You can change all data except your user name in Your Profile.
You can also register via the vinfox-cave App.
vinfox-cave contains a wealth of information about producers, wines and vintages, just a click away:
  • Clicking on a producer shows its details. These may include its main region of production, page in the vinfox guide, number of bottles produced, planted surface, web page, e-mail, postal address, phone number and such.
  • Clicking on a wine shows its details. These may include region, geographical area of origin, grape varietals, official classification, wine type, and such. Where available, price, quality and drinking period aggregated over all available vintages are shown (the drinking period in years from the respective vintage).
    The maturity of a vintage is color coded: a green background indicates the wine should be drinkable, yellow indicates it should be drunk now, red indicates it could be past its best.
    A wine for which there is a label or bottle image, is marked with , and the image is shown along with the wine details. Clicking on the image shows it in the full resolution available.
  • Clicking on a vintage shows its details. These may include vintage specific graph varietals, alcohol content and bottles produced. Where available, the following information is also included:
    Indicative price from vinfox price index. If required, it is converted from Swiss francs into your currency, applying the standard or your own selected factor.
    Quality on a 100-point scale, based on ratings of renowned wine critics.
    Start of optimal maturity, aggregated from recommendations of merchants and wine critics.
    End of optimal maturity.
    For all this data, the minimum and maximum values are also indicated, including historical data since 1996.
All the information available in vinfox-cave is constantly maintained and expanded.
The wines and vintages shown depend on the search criteria and the selection of cellar locations. Select Market to browse in all producers, wines and vintages.
Cellar locations in vinfox-cave may correspond to a real stock of bottles (e.g. your private cellar, an external storage location, or a stock at your second domicile), or they are virtual.

Cellar locations allow you to manage different physical locations, and to easily distinguish between ordered or subscribed, delivered and consumed bottles. You can think of the locations as accounts. This also means that no bottle which entered your vinfox-cave data is ever lost.

When you register, vinfox-cave creates four standard locations for you:
  • Market: the universe of all wines. From here come wines you ordered or bought (accordingly, the "stock" of this location is negative from your point of view).
    This location also serves to distinguish between your wines and all the wines in the database. If Market is not activated or not shown, you are navigating only in your wines.
  • Ordered: the (virtual) location of the wines you have ordered or subscribed.
  • Cellar: your cellar, storing the bottles you have on stock.
  • Gone: the destination for wines you consumed, sold or gave away (accordingly, the "stock" of this location grows over time).
The two virtual locations Market and Gone play a special role, as they are the source respectively the destination of all your bottles over time. You can also give other names to these locations, but you should neither remove them nor change their role.
To edit your cellar locations, click on the corresponding line in Your Data.
The idea behind the vinfox-cave cellar management is simple:
Each transaction in your collection corresponds to moving bottles from one cellar location to another one.

The main transactions are the following:

TransactionMovement
OrderMarketOrdered
DeliveryOrderedCellar
ConsumptionCellarGone

To create a transaction, navigate to the corresponding wine or vintage. Then drag the source to the destination location. To create for instance a wine order, drag Market and drop it on Ordered. Further details of the transaction can then be specified.

Market
Ordered
Cellar
Gone

The same applies when wines are delivered: simply drag Ordered and drop it on Cellar.

Of course it is entirely up to you whether you want to manage ordered wines. You can also move them directly to the corresponding cellar location when they are delivered. But to keep control of subscribed wines, we recommend to always enter them when ordered. After all, one to two years pass between ordering and delivery.
By clicking on , you can enter your own ratings and tasting notes for a vintage of a wine:

NotesYour tasting notes or other remarks.
PointsYour rating of the wine in points relative to the maximum, e.g. 17 (of 20 points) or 88 (of 100 points).
MaximumThe maximum number of points in your rating system. Typical values are 3, 5, 10, 20, 100.
WaitThe minimum number of years since the harvest one should wait before drinking the wine.
UntilThe maximum number of years since the harvest one should wait until drinking the wine.
DateThe date the wine was tasted.
Start or end of the drinking period can also be entered as a year. The conversion into years after the harvest is done automatically. For non-vintage wines, this is the number of years after the tasting date you specify in the rating.

All rating fields are optional. Points and drinking period entered by you are shown along the vinfox data in the vintage list, and in reports and exports. Drinking periods you enter are used instead of the vinfox data when computing the list of wines by maturity.

Your Wines allows you to browse through all wines you have entered data for or have recently visited, hierarchically by countries and regions. By selecting cellar locations you can restrict the regions to those with bottles in the corresponding location.

For each region, the number of wines in your selection and the number of bottles in your collection () are shown. If there are subregions, their total count is indicated. Clicking on the count navigates into the subregions.

You can create the following predefined PDF reports and CSV or Excel exports for the current selection:

  • All Entries: (PDF only) for each selected wine, all the entries (cellar transactions, label images, ratings) you have entered are listed. This report is a complete list of your data in vinfox-cave.
  • Total Stock: for each selected wine, the bottles on stock per vintage and bottle size are listed. This report corresponds to your current cellar inventory.
  • Total Stock Extended: like Total Stock, but this report in landscape format also lists the available drinking periods.
  • Stock per Location: for each selected wine and stock location, the bottles (per size) at this location are listed. This report corresponds to your current cellar inventory by location.
  • Wine List: for each selected wine, the vintages and bottle sizes of the wines on stock are listed, without bottle counts or prices, but with vinfox ratings and your own ratings and maturity periods. This report corresponds to a restaurant wine list.
  • Wines: each selected wine is listed in a simple table without vintages. This report gives you a quick overview over your wines of interest or in a specific location.

Your Data allows you to export or delete all the data you have stored in vinfox-cave.
History allows you to chronologically navigate through the wines.
  • Visit: Lists the wines you visited. The wine visited last is listed first.
  • Transaction: Lists the vintages of the wines with transactions in your collection. The transaction created last is listed first. This offers a quick way to check whether you already recorded a transaction, for instance the consumption of a bottle.
  • Rating: Lists the vintages of the wines with ratings in your collection. The rating created last is listed first.
  • Problem: Lists the vintages or wines with problem reports you entered. The report created last is listed first.
  • Shelf: Lists the vintages by shelf number. Together with the location filter, this conveniently groups wines which are at the same physical location.
  • Maturity: Lists the vintages of the wines which are closest to their maturity (or already past it). The wine you should drink first is listed first. The basis for this list are the drinking periods in the ratings you created. Where no such period exists, the data from the vinfox database are used. Please note that these are mere indications. Different sources judge quite differently about accessibility and durability of wines. And of course your personal preferences and characteristics of your cellar remain the determining factors.
  • Quality: Lists the vintages with vinfox rating, descending by number of points.
By selecting cellar locations you can restrict wines and vintages to those with bottles in the selected locations.